October 2019- Current- Group Administrative Assistant for RF & Intelligent Systems, Grid Communications & Security. I Provide back up support for for 30 people including two Group Leaders and one section head as well as the Division Administration Assistant and other EEID Group Administrative Assistants. I supervise calendars for all by scheduling appointments, meetings, interviews and tours with Teams Microsoft Office Outlook, Zoom and Doodle poll as well as managing information flow and communication with external contacts. I Prepare internal correspondence, reports, and presentation materials according to ORNL guidelines. Aided in the preparation of referred publications by ensuring the appropriate format is used and the articles are grammatically correct. Enter tracking of publications per ORNL procedure. Coordinated and prepare domestic and international travel requests, including reservations in Concur and conference registration, transportation, expense settlements, and visas, according to ORNL guidelines planned and coordinated on and off-site meetings, workshops, conferences, and related services. Processed subcontract submissions. Gather SOW, budget information, deadlines, etc. Ordered and tracked office supplies, hardware, software, lab supplies and equipment, for my groups as well as others. Assist in managing meetings, including establishing priorities and resolving scheduling vehicles, and other resources. Exercise discretions with confidential matters. Often assisted with special projects and assignments. Prepared PAS request for all ORNL visitors, tours, students, interviewees, from around the world. Built, implemented, and maintained filing systems and databases as required. Actively safeguard, protected, and maintained PII, by adhering to ORNL guidelines and protocol for access and storage of PII data. Obtain P-card holder for the division, entering purchasing requisitions/orders, Kudos boards and balancing statement monthly. I have the role for ORNL Time Tracker entry for EEID and send out emails and reminders to be sure time is entered accurately and on time for each week, and end of business quarter as well as holiday early entries. I am a P-card buyer for EEID division in helping get the materials and supplies needed that cannot be bought in our ORNL Buy system. I have completed my PACE certification for the ASAP membership( Administrative Professional Certificate of Excellence). I am efficient in MS office Suite, ORNL Systems, Doodle Poll, as well as SharePoint.
