c.     Project Director.

(1)    Ensure IPT members are in place.

(2)    Ensure requirements of this Chapter are implemented.

(3)    Ensure project issues, as a result of the PSOP, are communicated to the Assistant Manager responsible for the project and other Assistant Managers, as necessary.

d.     Integrated Project Team Members.

(1)    Implement stop work authority to allow workers to stop work when any condition has caused or poses imminent danger to people, property, the environment, or the operational integrity of a facility.  The IPT shall ensure that any stop work authority exercised is exercised in a justifiable and responsible manner.

(2)    Observe operations/activities in their areas of expertise/roles/responsibilities including but not limited to work planning and control, and lesson learned activities.

(3)    Review project activities to assist in determining oversight.

(4)    Evaluate compliance with established regulations.

(5)    Perform periodic reviews of operations/activities.

(6)    Document oversight activities and issues identified to make informed decisions about corrective actions that will improve the effectiveness and efficiency of the project.

(7)    Maintain open communications with all parties by utilizing effective processes for communicating issues to the Project Director and, as necessary, their management using a graded approach that considers hazards and risks.

5.     REQUIREMENTS AND PROCEDURES.  All ORO programs must conduct Federal project oversight of DOE contractor activities to maintain field operational safety awareness, to address and resolve site vulnerabilities and safety issues, and to ensure contractor implementation of:  (1) DOE safety requirements; (2) related contract provisions; (3) approved safety basis; (4) approved safety management programs; (5) work controls and procedures; and (6) mission objectives.  To aid in structured Federal project oversight, it is expected that a PSOP will be developed.

The PSOP should be designed to evaluate performance against requirements and performance objectives, which may include laws, regulations, national standards, existing DOE and ORO Directives and processes, DOE approved plans and program documents, site specific procedures/manuals, criteria review and approach documents, other contractually mandated requirements, and contractual performance objectives.  To aid in the development of this plan, a suggested outline is provided in Attachment 2, of this Chapter.

The PSOP should provide the following:

·           A comprehensive and rigorous assurance system;

·           Integration into the Integrated Safety Management for the project;

·           DOE field oversight processes, such as meetings, inspections, reviews, surveillances, assessments, and walkthroughs that evaluate a project’s effectiveness and compliance with work packages, project management plans, and other project documentation;

·           Safe and secure project activities;

·           Establishment of roles and responsibilities of IPT;

·           Appropriate documentation (ranging from field log books to formal documentation, etc.) of oversight activities and issues identified during oversight utilizing existing ORO systems such as Oak Ridge Issues, Open Items, and Nonconformances (ORION) and contractor issues management systems;

·           Additional rigor and appropriate safety basis documentation for high consequence activities, such as high hazard nuclear operations; and

·            Change control process for changes made to the PSOP.

6.     REFERENCES.

a.     DOE P 226.1, DEPARTMENT OF ENERGY OVERSIGHT POLICY, dated June 10, 2005.

b.     DOE O 413.3, Change 1, PROJECT MANAGEMENT FOR THE ACQUISITION OF CAPITAL ASSETS, dated October 13, 2000.

c.     DOE M 413.3-1, PROJECT MANAGEMENT FOR THE ACQUISITION OF CAPITAL ASSETS, dated March 28, 2003.

d.     DOE O 414.1C, Quality Assurance, dated June 17, 2005.

e.     DOE O 440.1A, WORKER PROTECTION MANAGEMENT FOR DOE FEDERAL AND CONTRACTOR EMPLOYEES, dated March 27, 1998.

f.      ORO M 100, Revision 1, ORO MANAGEMENT SYSTEM DESCRIPTION, dated September 9, 2005, and any subsequent revisions.

g.     ORO M 220.1, OAK RIDGE OFFICE ASSESSMENT PROGRAM MANUAL, dated June 20, 2006, and any subsequent revisions.

h.     ORO O 450, Chapter V, Change 2, ORO INTEGRATED SAFETY MANAGEMENT PROGRAM, dated June 16, 2005, and any subsequent revisions.

7.     DEFINITIONS.

a.     ASSURANCE SYSTEM.  A system that encompasses all aspects of the activity and is designed to identify deficiencies and opportunities for improvement, report deficiencies to the responsible managers, and complete corrective actions effectively.

b.     GRADED APPROACH.  Flexible process that permits a project to have a more or less rigorous application of management controls, depending on project’s uniqueness and risks, while keeping the project’s goal in mind.

c.     INTEGRATED PROJECT TEAM.  A team of knowledgeable and skilled professionals representing diverse disciplines with the specific knowledge, skills, and abilities necessary to support the successful execution of projects.

d.     OVERSIGHT.  Activities performed by DOE organizations to determine whether Federal and contractor programs and management systems, including assurance and oversight systems, are performing effectively and/or complying with DOE requirements.  Oversight programs include operational awareness activities, onsite reviews, assessments, self-assessments, performance evaluations, and other activities that involve evaluation of contractor organizations and Federal organizations that manage or operate DOE sites, facilities, or operations.

e.     PROJECT.  In general, a unique effort that supports a program mission, having defined start and end points,; undertaken to create a product, facility, or system; and containing interdependent activities planned to meet a common objective or mission.  Project types include planning and execution of construction, renovation, modification, line items for maintenance and repair, environmental restoration, decontamination and decommissioning efforts, information technology, and large capital equipment or technology development activities.  Tasks that do not include the above elements, such as basic research, grants, ordinary repairs, maintenance of facilities, and operations are not considered projects.

f.      RISK.  A measure of the potential inability to achieve overall project objectives within well defined cost, schedule, and technical constraints.

g.     SCHEDULE.  A plan that defines when specified work is to be done to accomplish program objectives.

8.     CONTRACTOR REQUIREMENTS DOCUMENT.  None.

9.     ATTACHMENTS.

a.       Attachment 1 – Functional Areas and Sub-Areas.

b.       Attachment 2 – Project Safety Oversight Plan Outline.
 

FUNCTIONAL AREAS AND SUB-AREAS

 

Administration

Conduct of Operations

   □  Communications

   □  Control Area Activities

   □  Control of Equipment and System Status

   □  Control of On-Shift Training

   □  Equipment and Piping Labeling

   □  Independent Verification

   □  Investigation of Abnormal Events

   □  Lockouts and Tagouts

   □  Logkeeping

   □  Notifications

   □  Operations Aspects of Facility Chemistry

   □  Operations Organization and Administration

   □  Operations Procedures

   □  Operations Turnover

   □  Operator Aid Postings

   □  Required Reading

   □  Shift Routines and Operating Practices

   □  Timely Orders to Operators

Criticality Safety

Emergency Management

Environment

   □  Affirmative Procurement

   □  Comprehensive Environmental Response, Compensation, and Liability Act

   □  Clean Air

   □  Clean Water

   □  Emergency Planning and Community Right-To-Know Act

   □  Federal Insecticide, Fungicide and Rodenticide Act (Pesticides)

   □  Hazardous Waste Storage Area

   □  Pollution Prevention

   □  Resource Conservation and Recovery Act

   □  Safe Drinking Water

   □  Toxic Substances Control Act/Polychlorinated Biphenyls

   □  Underground Storage Tanks

   □  Waste Management

   □  Waste Management/Waste Minimization

   □  Waste Management/Waste Characterization

   □  Waste Management/Wastewater Treatment

   □  Waste Management/Inspections

   □  Waste Management/Recordkeeping

   □  Waste Management/Regulatory Reporting

   □  Waste Management/License/Permit/Regulatory Operating Requirements 

Facility Safety

   □  Authorization Basis

   □  Documented Safety Analysis

   □  Potential Inadequacy in the Safety Analysis

   □  Unreviewed Safety Question

Finance

Fire Protection

   □  Administrative Controls

   □  Emergency Response and Preparedness

   □  Fire Protection Design

   □  Hazards Identification and Control

   □  Inspection, Testing, and Maintenance

   □  Management and Administration

   □  Procedures and Training

   □  Safety Basis and Fire Hazards Analysis

Industrial Hygiene

   □  Biohazards

   □  Blood Borne Pathogens

   □  Chemical Safety

   □  Confined Space

   □  Ergonomics

   □  Hazard Communication

   □  Hazardous Waste Operations

   □  Laboratory Standard

   □  Laser Safety

   □  Noise/Hearing Conservation

   □  Nonionizing Radiation

   □  Occupational Health/Medicine

   □  Respiratory Protection

   □  Thermal Stresses

   □  Toxic and Hazardous Substances

   □  Ventilation/Local Exhaust

Industrial Safety

   □  Compressed Gases

   □  Electrical

   □  Fall Protection/Walking Surfaces

   □  Hand and Power Tools

   □  Hoisting and Rigging/Cranes

   □  Machine Guarding

   □  Materials Handling

   □  Personal Protective Equipment

   □  Scaffolding

   □  Stairways/Ladders

   □  Welding/Cutting

Maintenance

Packaging and Transportation

Quality Assurance

   □  Criterion 1—Program

   □  Criterion 2—Personnel Training and Qualification

   □  Criterion 3—Quality Improvement

   □  Criterion 4—Documents and Records

   □  Criterion 5—Work Processes

   □  Criterion 6—Design

   □  Criterion 7—Procurement

   □  Criterion 8—Inspection and Acceptance Testing

   □  Criterion 9—Management Assessment

   □  Criterion 10—Independent Assessment

   □  Suspect/Counterfeit Items

   □  Safety Software Quality

Radiation Protection

   □  Emergency Exposures

   □  Entry Control

   □  Contamination Control

   □  Internal and External Exposure Standards

   □  Management and Administration

   □  Plans and Procedures

   □  Radiation Safety Training

   □  Records and Reports

   □  Sealed Radioactive Source Control

   □  Surveillance, Assessment, and Maintenance

Safeguards and Security